Case Study: How Educology Solutions Scaled Proposals with an All-In-One Platform AI Platform Built for Government Contracting

When Robert Boakai, Vice President and Chief Operating Officer of Educology Solutions, built the company's business development infrastructure from the ground up, he knew every detail of every won contract. But as the IT professional services company grew from a two-person shop to 100 employees, that invaluable institutional knowledge became a bottleneck. That’s where Procurement Sciences came in to transform scattered expertise into centralized AI-powered intelligence.

"The only thing I can say is that I wish I had made the switch a year ago. It has been a life altering sort of thing."

An Excel Expert Meets His Match

Robert didn’t wait for solutions. He built them. Before Procurement Sciences, he created sophisticated spreadsheets to manage Educology's capture process as the  firm grew across government contracting sectors like cloud integration, health IT, cybersecurity, and professional services.

But even Robert's meticulously organized systems across SharePoint, Salesforce, and Bloomberg Government became difficult to organize and share across teams. The company had mountains of data—from past performance, certifications, status reports, resumes—and putting it all together for each proposal was tedious and time consuming.

From ChatGPT to Centralized Power

When ChatGPT emerged, Robert immediately experimented, building custom prompts to help his team evaluate opportunities independently. He created comprehensive past performance documents in a fraction of the time.

But Robert recognized the limitations. Knowledge wasn't centralized. Context-switching between ChatGPT, Gemini, and other tools was inefficient. His team still couldn't access the institutional knowledge he'd built over years of winning contracts. While the tool was helpful, it couldn’t keep pace or perform at the quality needed in government contracting’s competitive environment.

That’s when Robert turned to Procurement Sciences.

The Results: Quality that Wins

Robert loaded Educology's past performance into the Procurement Sciences knowledge base, unlocking years of institutional knowledge for the entire team. Robert pulled together all relevant past performance, statements of work, status reports, and key personnel resumes.

“The Shipley-certified reviewers on their pink team review were astounded at the comprehensiveness and detail.

When gaps appeared in key personnel resumes, he asked Procurement Sciences to provide specific questions recruiters could use to elicit missing information efficiently. This turned multiple back-and-forths into one conversation per candidate.

“Leveraging AI allowed us to craft the resumes in a way that created a really stellar type of response.” Boakai said. 

Scaling Expertise:  An AI Knowledge Base All in One Place 

“Our solutions architect has experienced the transformation firsthand. He doesn’t have to come to me to find out anything about past performance because it’s all in one place. He couldn’t believe how fast the platform works.” Boakai said. 

The platform has helped alleviate the bottleneck challenges Boakai had been looking to solve. When asked what he loves about Procurement Sciences, Boakai finds the access to the tech he needs all in one place a benefit he appreciates. 

"Why use the power of one LLM when you can have the power of all LLMs? It's like having everything right at your fingertips. Having the knowledge base, being able to have the system leverage your knowledge base and not adding individual files every single time."

The Bottom Line

From scattered institutional knowledge to centralized AI-powered intelligence that impresses Shipley-certified reviewers, Robert Boakai didn't just adopt a new tool, he transformed how Educology Solutions captures, synthesizes, and deploys expertise built to win. 

Ready to transform institutional knowledge into competitive advantage? Discover how Procurement Sciences can help you win more today.